Temporary Personal Assistant (New York) Job at Confidential, New York, NY

eUZTNGhPM1RwL3F5UGR6YWtOdmFMWEU9
  • Confidential
  • New York, NY

Job Description

Our client, a high-level executive, is looking for a Temporary Personal Assistant. The ideal candidate will be professional, tech savvy, and have demonstrated ability to maintain strict confidentiality.

This position starts asap and will be an ongoing assignment.

This role is mostly remote , based on the East Coast (ability to go in NY office as needed)

Hours: 8/9am 5/6pm (24/7 mentality)

Responsibilities:

  • Act as primary contact for all personal, household, and logistical matters
  • Maintain and securely manage personal records
  • Oversee renewals and payments for personal expenses
  • Maintain detailed inventories and documentation for all personal, entity, and trust assets
  • Coordinate with property managers across multiple residences regarding staff, utilities, vendors, repairs, and service schedules
  • Manage seasonal service calendars, property readiness, and respond to unexpected issues or alarm calls
  • Handle mail, billing, vendor info, and maintain all account details and logins
  • Track vehicle locations, update insurance and registrations
  • Securely manage bank accounts and credit card information
  • Process, record, and track all personal, entity, and trust expenses, loans, and investments with high accuracy
  • Maintain monthly ledgers, produce financial reports, and prepare annual and incidental expense budgets
  • Liaise with banks for statements, transfers, purchases, and tax documentation
  • Coordinate with accountants for all tax-related filings and provide necessary financial records
  • Work with attorneys on personal, entity, and trust legal matters and documentation
  • Manage insurance coverage for all assets, including renewals, updates, proposals, and certificates
  • Establish new entities, obtain EINs, dissolve entities, and complete annual filings and registered agent fees
  • Maintain records of asset acquisitions/sales and trust distributions
  • Plan and manage complex domestic and international travel, including private aviation and ground logistics
  • Prepare itineraries, manage travel documents (passports, visas), and serve as on-call support while client is traveling

Qualifications:

  • 57 years experience supporting high-net-worth individuals, family offices, or private households
  • Strong security awareness for financial and online information
  • Proficient in accounting software (QuickBooks, Excel) and tech-savvy
  • Skilled in digital organization (Dropbox, digital filing)
  • Exceptional planning, organization, and follow-through with strong attention to detail
  • Excellent written and verbal communication with professional interpersonal skills

Please submit your resume in Word format for immediate consideration.

You can use to collect and manage your references for free and share them with us or anyone else you choose. Candidates with references are always preferred by our clients. Now is the most important time to stand out from the crowd. We suggest that you ensure you have updated your LinkedIn profile and that you start collecting your references early.

Job Tags

Temporary work, Seasonal work, Work at office, Immediate start, Remote work,

Similar Jobs

CommonSpirit Health

Surgery - General Physician Job at CommonSpirit Health

 ...Springs. Five crystal-clear lakes, known as the "Diamond Lakes," lure many who love water and beautiful scenery. Eleven championship golf courses, hiking, camping, fishing, tennis and boating are just some of the ways to enjoy the natural resources of the area. Hot... 

Red Bull Distribution Company

Warehouse Operations Manager - FEFO & Fleet Job at Red Bull Distribution Company

A leading beverage distribution company in California is looking for a Warehouse Manager to optimize warehouse operations and manage inventory and fleet activities. The ideal candidate will have over 2 years of experience in warehouse management and be responsible for ...

Gulf Distributing Holdings, LLC

Flex Force(Part-Time) Warehouse Order Puller Job at Gulf Distributing Holdings, LLC

 ...Flex-Force(Part-Time) Warehouse Order Puller This position will be part-time/temporary with a flexible schedule. Individuals will choose which shifts they want to work prior to the work week. Available shifts include but are not limited to: Monday-Friday: 12 PM... 

Express Employment Professionals

Order Picker Job at Express Employment Professionals

 ...help find the right job for their skills and experience. We have a variety of jobs available, including full-time, part-time, and temporary positions. As one of the leading staffing companies in North America, Oregon, and Gresham, we're ready to help you take the next step... 

CONAGRA

Predictive Maintenance Tech Job at CONAGRA

 ...At the Dairen plant we are hiring for Predictive Maintenance Tech. This will be onsite in Dairen Wi. This will be a 1st shift position...  ...exposed to wet and/or humid conditions, moving mechanical parts and high, precarious places; extreme heat and cold. While employee is...